Professional Cannabis Cultivation

1) Forms and Logs

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Lesson Summary:

In this lesson, Cameron stresses the importance of forms and logs for compliance.

Lesson Transcript:
Hi guys it’s Cameron and today we’re going to be talking about using forms and logs throughout the production process.

The grower production process is primarily controlled through the use of forms and logs which track KPIs, or “Key Performance Indicators” that exist throughout the plant life cycle. And these data points that are collected are used to chart long-term strategic growth initiatives for the company.

When you’re thinking about the different forms and logs that will be used during the production process you want to think about not just internally, but externally, and what I mean by that is internally what the company is going to use to make its decisions to create a prosperous future for the company. Externally there’s a whole host of compliance related aspects to the production process that also have to be fulfilled. So there’s the internal requisites as well as the external requisites that are all being tracked logged and monitored throughout the production cycle.

So in terms of the forms and logs that you’re going to use throughout the production process, they generally fall into about five different buckets and those buckets include: cultivation, employee, harvest, inventory, and security.

The first bucket of forms and logs I’d like to talk about are the cultivation forms and logs. These forms and logs are used to track all aspects of the cultivation production process and record data points throughout the production process that are used for long-term, strategic business decision making.
Some of the data points that I’ve tracked in the past include things like strain efficiency, so with regard to strain efficiency some ot the things I may be looking for total yield, or photoperiod length, THC content, terpene profile. These are just some of things you might want to track just from a purely strain-optimization standpoint, and the list could go on and on.

The second bucket of forms and logs I’d like to talk about are the employee related forms. They’re the forms you might find in the employee new hire packet, including W-2, W-4, offer letter, may even include things like termination letter, training forms, performance evaluations, things of that nature.

The third I’d like to talk about is the harvest related forms and logs. Lots of this stuff is going to be mandated by the enforcement agency within your state and or the tracking software that you’re using. Certainly this is going to include things like whole plant wet weight, dry weight, but you are also going to want to track other things like temperature and humidity in your drying room, what the moisture content of your dry material is throughout the curing process.

The fourth bucket of forms and logs relate to the inventory and this is what takes place after harvest, and after the dry weights are recorded the material moves into inventory and is then tracked accordingly there. This includes things like total volume of particular strains, how that total volume is then broken down into smaller packages such as pounds or ounces. With regard to the inventory phase of life, one of the things we’re really looking for is quality control and absolutely we’re looking for things like shrinkage that could be happening through potentially nefarious activity that’s taking place in you facility. So what’s happening on the inventory side is critical to facility performance.

The last bucket of forms and logs I’d like to talk about are security related. Generally your outside security agency is going to come in with their own set of standard operating procedures. These security details may or may not have worked in the cannabis industry in your state before so their standard operating procedures may or may not be entirely compliant with state requirements, so you’re going to need someone from your compliance department to sort of parse together your security detail’s standard operating procedures with what is required by the state in order to ensure that your facility is compliant at all times.

The real point of the forms and logs and all the different buckets and processes that take place throughout the production cycle is to create a consistent and uniform and dependable product on the back end so that your clients and customers have something that they can rely on. So the real brass tacks is to have a reliable, dependable production schedule that can be solidified around Key performance indicators that take place throughout the entire production cycle within your facility that can then be refined through iterations, which will lead to something that your clients and customers can depend on, your staff can depend on, and that your facility can depend on.

Alright you guys! Thank you so much for watching. Please refer to the course notes for any in-depth details with regard to any of the things that I talked about today, and please stay tuned for the next video.

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Course Notes

Recommended Reading:
Automatic Cleanliness Compliance
DiscOmic Labeling System for Cannabis

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